Parental Agreement and Consent

Please see Appendix 2 of the Online Safety Policy - KS2, KS3 and KS4 Acceptable Use Agreement (learners and parents/carers) on our website (please see:https://onslow.herts.sch.uk/244/policies). I confirm my agreement. 

• I/we have discussed this agreement, which highlights the associated risks when accessing the internet, mobile and digital technologies, with my/our child. I/we agree to support them in following the terms of this agreement.
• I/we also agree not to share school related information or images online or to post material that may bring the school or any individual within it into disrepute. Rather than posting negative material online, any parent, distressed or concerned about an aspect of school should make immediate contact with a member of staff. Negative postings about the school would impact on the reputation of the whole school community. Parents are encouraged to report breaches so that we can protect the reputation of the school, staff, students and parents.
• I/we also agree only to use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific events and activities. I/we understand that under no circumstances should images be taken at any time on school premises of anyone other than my/our own child/ren, unless there is a pre-specified agreement. I/we understand that when on school premises but not in a designated area where phones can be used, they must be switched off and out of sight.  
• This agreement is to keep me safe. I have discussed this agreement with my Parent(s)/Carer(s) and understand the commitment I have made and my responsibilities.

 

Please consent to the school taking and using information from your child’s fingerprint as part of an automated biometric recognition system. This biometric information will be used by Onslow St. Audrey’s School for the initial purpose of paying for food in the school’s Canteen. Borrowing books from the library, accessing school printers, monitoring attendance, gaining access to secure areas around the site and other similar systems may be additional uses in the future.

The school uses Live Register cashless catering system, which uses the latest biometric technology to scan a student’s fingerprint; this generates a unique 4-digit number to identify your child and allow them to spend money from their account at break and lunchtime. Your child’s fingerprint image is not stored and cannot be used by any other system.

Under the Protection of Freedoms Act 2012 (sections 26-28) and the General Data Protection Regulation (GDPR), we are required to notify each parent of a child and obtain their written consent before being able to use a child’s biometric information for an automated system. The law places specific requirements on schools when using personal information, such as biometric information, about students for the purposes of an automated biometric recognition system. For example:

• the school cannot use the information for any purpose other than those for which it was originally obtained and made known to the parent(s) (i.e. as stated above);
• the school must ensure that the information is stored securely;
• the school must tell you what it intends to do with the information;
• unless the law allows it, the school cannot disclose personal information to another person/body.

 

As stated above, in order to be able to use your child’s biometric information, the consent of at least one parent is required. However, consent given by one parent will be overridden if the other parent objects in writing to the use of their child’s biometric information. Similarly, if your child objects to this, the school cannot collect or use his/her biometric information for inclusion on the automated recognition system. However, we would also need this in writing and a discussion with parents would then take place.

You can also object to the proposed processing of your child’s biometric information at a later stage, or withdraw any consent you have previously given. This means that, if you give consent but later change your mind, you can withdraw this consent. Please note that any consent, withdrawal of consent or objection from a parent or child must be in writing. Even if you have consented, your child can object or refuse at any time to their biometric information being taken/used. We would appreciate it if you could discuss this with your child and explain to them that they can object to this if they wish. In this instance, we would also hold a discussion with your child and contact you.

By consenting, you are authorising the school to use your child’s biometric information for this purpose until he/she either leaves the school or ceases to use the system. If you wish to withdraw your consent at any time, this must be done so in writing and sent to the school at the following address: Old Rectory Drive, Hatfield, Hertfordshire, AL10 8AB. Once your child ceases to use the biometric recognition system, his/her biometric information will be securely deleted.

By consenting, you give consent to information being used from the fingerprint of your child for use as part of an automated biometric recognition system initially for purchasing school meals. In future, it may also include accessing the school library, accessing the print system, registering their attendance at the school and accessing the school site through access-controlled doors or other similar systems.